1. Introduction
Welcome to the Configurable amount tolerance user guide. This feature allows users to define amount tolerances at a more granular level, specifically at a Multi-pass level, enabling flexibility in targeting different types of transactions or matching outcomes in cash reconciliations.
Currently your matching rules allow you to match only within account tolerance; however, this new functionality will allow you to match with absolute values or % that supersede that value. You may want to use this in conjunction with our new proposed auto-matching feature to ensure strict controls on new matching rules.
For example, you may use this for:
- Match rule: When a trade type = Coupon payment in account group ABC123.
- Multi-pass config : Set match tolerance to 5% of the value when the match rule above is applied to multi-pass
- Other exceptions in account ABC123 : will follow the $5 rules.
2. Getting Started
2.1 Prerequisites
- Ensure that you have the necessary access rights to configure amount tolerances at the Multi-pass level.
2.2 Accessing Multi-pass Settings
- Log in to the system with your administrative credentials.
- Navigate to the "Multi-pass” settings page of the process you wish to use this feature
3. Configuring Amount Tolerance
3.1 Toggling Amount Tolerance
- On the Multipass page, locate the "Apply rules based amount tolerance" toggle.
- Switching it on will activate additional settings for configuring amount tolerance
3.2 Selecting Tolerance Type
- Once the toggle is on, an either or selection will appear, allowing you to choose between "Numeric" and "Percentage" based tolerance types.
3.3 Entering Tolerance Value
- After selecting the tolerance type, a numeric field will become active.
- Enter the desired amount or percentage to be used as the tolerance for this specific pass. We recommend starting with a small % amount eg 0.1 - 5%
4. Interaction with Existing Tolerance
If a pass has account group-based amount tolerance switched on, rules-based tolerance cannot be activated for that pass, and vice-versa. But you can change these on the pass at any point in the configuration.
This design choice simplifies the configuration and ensures clarity for users creating rules and passes.
5. User Interface
The Multi-pass settings page will have a straightforward interface:
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"Apply rules based amount tolerance" toggle:
- Switch on to enable rules-based amount tolerance.
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Option toggle:
- Appears when rules-based amount tolerance is toggled on.
- Select between "Numeric" and "Percentage" tolerance types.
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Numeric Field:
- Active when rules-based amount tolerance is selected.
- Enter the desired numeric or percentage tolerance value.
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Rename "Apply amount tolerance" option:
- Renamed to "Apply account-group amount tolerance."
6. Best Practice
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Keep Matching Percentage Low
- To avoid potentially incorrect matching scenarios and maintain data accuracy, it is recommended to keep the matching percentage low. Setting overly permissive matching criteria may lead to unintended matches and impact data integrity.
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One Rule at a Time
- When configuring matching passes or rules, implement one rule at a time. This approach allows for focused testing and evaluation of each rule's impact on the matching process.
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Utilise Reset Process Feature
- Regularly use the reset process feature to remove test data and reset the matching process. This practice ensures a clean testing environment and prevents the accumulation of unnecessary data artefacts that might interfere with accurate assessments. This can be found in the general settings page
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Document Matching Rules and Configurations
- Maintain clear documentation for each matching pass, rule, or configuration implemented. This documentation aids in understanding the logic behind the matching process, facilitates troubleshooting, and ensures knowledge continuity across users and administrators.
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Regularly Review and Update Matching Criteria
- Periodically review and update matching criteria based on evolving business requirements. This proactive approach ensures that the matching process aligns with the current needs of the organisation and takes into account any changes in data patterns.
7. Conclusion
By following this user guide, users can effectively configure amount tolerances at the Multi-pass level, providing a more granular and flexible approach to cash reconciliations.